How to Correcting My Registered Name on My TIN ID

Collect all necessary documents to support your name correction request including your current TIN ID, birth certificate with correct name, valid government-issued IDs, and any legal documents showing the name change. Example: Obtain certified true copy of birth certificate from PSA showing the correct spelling of your name, gather marriage certificate if name change was due to marriage, collect court order if name was legally changed through judicial process, prepare two valid government IDs with correct name spelling such as passport or driver's license, secure any employment records or business documents that show the correct name usage, compile utility bills or bank statements with correct name as additional supporting evidence, and organize all documents chronologically to establish a clear timeline of the name correction need.

Fill out the official BIR Form 1905 (Application for Registration Information Update) with accurate information, ensuring all fields are completed correctly to avoid delays or rejections. Example: Download Form 1905 from the official BIR website or obtain from your assigned Revenue District Office, fill in your current incorrect TIN details in the appropriate sections, clearly specify the correct name spelling in the designated correction fields, indicate the reason for name correction such as 'correction of clerical error' or 'name change due to marriage', provide complete current address and contact information for correspondence, sign and date the form using the correct name spelling you want registered, attach required supporting documents with proper labeling and organization, and review the entire form for accuracy before submission to prevent processing delays.

Prepare and notarize an affidavit explaining the name discrepancy and have other required documents authenticated as needed for BIR submission. Example: Draft an affidavit of discrepancy stating the nature of the name error, when it occurred, and requesting correction to the proper spelling, bring valid ID and all supporting documents to a licensed notary public for proper authentication, ensure the notary verifies your identity and witnesses your signature on all required documents, have photocopies of supporting documents compared with originals by the notary for certification, pay applicable notarial fees and obtain properly sealed and signed notarized documents, verify that all notarial acknowledgments include proper dates, commission numbers, and expiration dates, and keep original notarized documents secure while preparing certified copies for BIR submission.

Present your completed application package to the appropriate BIR Revenue District Office where your TIN is registered, ensuring all documents are properly organized and requirements are met. Example: Identify your assigned RDO based on your registered address or business location using the BIR website locator, schedule an appointment through the BIR online system or arrive during office hours with queue number, bring original documents for verification along with photocopies for submission, present your application package to the designated receiving officer in an organized manner, allow the officer to review all documents and answer any clarifying questions about the name discrepancy, obtain an official receipt or acknowledgment form showing your application was received and processed, record the reference number, date of submission, and expected processing timeline for follow-up purposes, and confirm the contact information and procedure for checking application status updates.

Monitor the progress of your name correction application and respond promptly to any requests for additional information or clarification from the BIR. Example: Contact your assigned RDO after the indicated processing period to check application status using your reference number, respond immediately to any requests for additional documentation or clarification from BIR personnel, visit the office in person if phone or email follow-up indicates issues requiring face-to-face resolution, maintain records of all communications including dates, names of personnel contacted, and instructions received, prepare additional supporting documents if requested such as employment records or witness affidavits, escalate to supervisory personnel if processing delays exceed reasonable timeframes without explanation, and stay persistent but professional in following up to ensure your application receives proper attention and processing priority.

Collect your updated TIN certificate with the corrected name and verify all information is accurate before leaving the BIR office to avoid future complications. Example: Return to your assigned RDO when notified that your corrected TIN certificate is ready for pickup, bring valid identification and your receipt or reference number for verification purposes, carefully review the new TIN certificate to ensure your name is spelled correctly and all information matches your supporting documents, verify that your TIN number remains the same and only the name has been corrected as requested, request immediate correction if any errors are found in the new certificate before leaving the office, obtain multiple certified copies of the corrected TIN certificate for your records and future use, update your TIN information with employers, banks, and other institutions that have your tax records, and securely store your corrected TIN certificate while keeping photocopies for routine business transactions.