How to Weekly Inventory Count
Systematic process for conducting accurate weekly inventory counts and maintaining stock levels.
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0 of 6 steps completedStep-by-Step Instructions
1 Step 1: Schedule and Prepare for Count
Step 1: Schedule and Prepare for Count
Set consistent day/time weekly, gather count sheets, ensure all deliveries are received and put away.
Inventory Count Sheet Templates
Printable inventory tracking forms by category
Clipboard Pack with Storage
Clipboards for inventory sheets with storage box
2 Step 2: Conduct Physical Count by Section
Step 2: Conduct Physical Count by Section
Systematically count all items in each area (dry storage, refrigeration, freezer, supplies) and record quantities.
Handheld Barcode Scanner
Wireless scanner for faster inventory counting
Inventory Management App Subscription
Mobile app for digital inventory tracking
3 Step 3: Enter Data into Inventory System
Step 3: Enter Data into Inventory System
Input all counted quantities into your inventory management software or spreadsheet accurately.
Excel Inventory Template Pro
Advanced Excel template with automatic calculations
4 Step 4: Compare Against Expected Quantities
Step 4: Compare Against Expected Quantities
Review variances between actual count and system records to identify discrepancies or shrinkage.
5 Step 5: Investigate and Document Variances
Step 5: Investigate and Document Variances
Research significant differences, note reasons (waste, theft, errors), and update records accordingly.
Variance Investigation Log
Template for documenting and tracking inventory discrepancies
6 Step 6: Generate Reports and Adjust Orders
Step 6: Generate Reports and Adjust Orders
Create inventory reports, calculate usage rates, and adjust upcoming purchase orders based on findings.
Inventory Analytics Software
Advanced reporting and forecasting tool