Looking for a Simpler Trainual Alternative?
Get the same SOP, onboarding, and training-documentation capability without per-user sticker shock or mandatory sales calls. Flat plans from $29/month.
No credit card required · Cancel anytime · Helping teams document their work since 2019
The short version
Consider switching if:
- → You're a 5–150 person business, not a 500+ enterprise
- → You want clear, flat pricing without per-user math
- → You'd rather self-serve than sit through a sales demo
- → Your team learns better from step-by-step SOPs than from long "topics"
Stay with Trainual if:
- → You're 200+ employees with heavy compliance-training needs
- → You're already deep into their "subjects & topics" content library
- → You have dedicated L&D headcount managing the tool
How we compare
| Feature | What's the Process For | Trainual |
|---|---|---|
| Starting price | $29/mo flat | Per-user tiers, contact for quote |
| Self-serve signup | Yes, instant | Demo often required |
| SOP / process documentation | Core product | Yes, via topics |
| Step-by-step format | Native | Subject/topic oriented |
| Employee onboarding portal | Included | Included |
| Completion certificates | Yes | Yes |
| Free SOP templates | Yes, free | Yes, free |
| Sales call to try | Never | Often |
Comparison based on publicly available information. Always verify pricing and features directly with each vendor.
Why small businesses pick us over Trainual
Flat pricing, no per-seat math
Our tiers — Starter ($29), Team ($79), Business ($199), Enterprise ($499) — include your whole team. Predictable every month, no nasty surprises when you hire your 11th employee.
Built around SOPs, not "subjects"
If your team works from step-by-step procedures (how to close the restaurant, how to onboard a client, how to run payroll), a process-first UI beats a course-first UI every time.
Self-serve from day one
Click trial, add your team, start documenting. No mandatory 45-minute demo before you can even see the product.
SMB-sized, not enterprise-overkill
We're built for the 5–150 employee range — restaurants, churches, staffing agencies, franchises. You won't pay for enterprise features your team will never use.
How to migrate from Trainual
- 1. Export your existing Trainual content — topics, subjects, and tests to PDF or rich text.
- 2. Start a free trial and recreate your top 10 most-used processes as SOPs. Rewriting forces you to cut dead content and sharpen the steps that matter.
- 3. Invite your team and assign processes by role.
- 4. Cancel Trainual once your first onboarding cohort completes successfully on our platform. Typical switchover: 2–4 weeks.
Common questions
Is What's the Process For cheaper than Trainual?
For most small-business use cases, yes — significantly. We publish flat monthly pricing on our pricing page; Trainual's per-user tiers typically run several times higher once you have 10+ team members.
Can I import my existing Trainual content?
We don't offer a direct Trainual importer, but most teams find the migration is a good excuse to rewrite stale content. Our free SOP template gives you a clean structure to rebuild each process.
Do you offer completion certificates like Trainual?
Yes. Every completed process can issue a certificate to the employee, with a verifiable public link. Useful for compliance records and for showing new hires that their training matters.
What kinds of businesses use you instead of Trainual?
Restaurants, cleaning companies, churches, HVAC/field-service, staffing agencies, local government, franchise operators — businesses where frontline work is step-based and L&D headcount is zero or one.
How long have you been around?
We've been helping teams document their work since 2019. Not a new product — just one purpose-built for businesses that don't need enterprise overhead.
Try it before you pay a Trainual renewal.
Start a 14-day free trial. No credit card. Cancel anytime.
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